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Current information about the Corona Virus (COVID-19)

Due to the corona pandemic, the service of HBK Braunschweig is only possible to a limited extent.

The management of the University of Fine Arts Braunschweig (HBK) assesses the current situation regarding the spread of the corona virus (COVID-19) on a daily basis and decides, after consultation with the crisis management team, how the HBK can best react to the situation. We regularly inform students, lecturers and staff on this website and by e-mail about the measures that are being taken in response to the current situation.

We firmly reject any form of discrimination based on the corona virus. Although the corona virus is more widespread in certain areas than elsewhere, this does not in any way justify the assumption that people from these areas necessarily carry and spread the corona virus. We call on all relatives and guests of the HBK Braunschweig to be prudent.

 

FAQ:

1. General information

 

1.1 What does the HBK pandemic plan provide for?

In the HBK pandemic plan, three further stages for restricted operation are defined in addition to regular operation:

Level 0 (normal operation)
Level 1 (restricted operation)
Level 2 (emergency operation)
Level 3 (discontinuation of university operations)

Since 20.04.2020, HBK has returned from emergency operation (stage 2) to restricted operation (stage 1). Further details can be found in the pandemic plan adopted by the Presiding Board on 10.03.2020 and supplemented on 17.03.2020.

 

Hygiene concept of the HBK and the most important behaviors

 

In order to minimize the risk of the corona virus spreading during the restricted period of university operation, a comprehensive framework hygiene concept has been developed, which specifies temporary measures for infection protection against SARS-CoV-2.

The hygiene plan is binding and valid for all parts of the HBK building.

The current version is published here:

Framework hygiene concept for protection against infection by SARS-CoV-2

 (Status: 1.10.2020)
 

 The five most important behaviors are:

1. come to HBK only when absolutely necessary.
2. wash hands on arrival and wash regularly afterwards or use the disinfectants provided in the public areas.
3. wear a mouth and nose protector in all public areas and common areas.
4. keep at least 2 meters distance.
5. ventilate rooms generously more often.

 

1.2 What happens if I test positive for the corona virus?

The disease COVID-19, which is caused by the coronavirus, is one of the notifiable diseases according to the Infection Protection Act. The doctor treating the patient must report the illness to the responsible health authority, which can order a ban on work or quarantine.

 
 

1.3. What do I have to do if I had contact to a person with Corona?

If you had or have contact to people with Corona, you are a so-called contact cases. In this case please follow the instructions of the city of Braunschweig. The site also gives good advice if you are not sure.

A suspected or confirmed SARS-CoV-2 disease must be reported to the university: Employees of the supervisor and the Human Resources Department (by mail: personal@hbk-bs.de) and students in the Department of Studies and Teaching (by mail: i-amt@hbk-bs.de)

 

2. closures and accessibility

 

2.1 Can the buildings of the HBK be entered?

Members of the university have access to the university buildings for official purposes.

The general activation of the HBK card has been cancelled. The cards will be activated as in the summer semester 2020.

Use is permitted after consultation with the supervisor or, for students, after registration and appointment.
As in the summer semester 2020, the HBK card will be activated specifically for attendance events, for reserved dates in the workshops and pool rooms, and according to the weekly plans for the use of student workstations (studios, ateliers, drawing room).

In order to be able to trace possible infection paths, it is also the responsibility of the users to document their presence.


Library

The HBK library offers an ordering and collection service for media from its holdings.

It is also possible to book workplaces in the reading rooms of the library for limited periods of time.

From Monday, November 9, 2020, the opening hours of the library will be reduced: Monday to Thursday 10-12 and 14-16; Friday 10-13.

The existing offers will be expanded by a virtual consultation service.

All information about the ordering service and to book workplaces can be found on the library's website (german).
 

Media Library

The HBK-Mediothek will offer limited operation. Only students who have a reservation for equipment with a pick-up date or a return date have access to the media library.

All information about reservations can be found on the media library page (currently only in german).
 

Workshops

Provided that all hygiene regulations are observed and appointments have been made, students who wish to complete their studies this summer semester in particular can use the workshops. In any case, the first step is to contact the workshop manager by e-mail. The e-mail should briefly describe the project and the time required. In addition, the framework hygiene concept of the HBK Braunschweig must be observed.
 

Studios

Provided that the rules of use for the studio rooms and the general hygiene concept are observed, diploma students, master students and graduates can use the studios of the HBK Braunschweig again from 10 June 2020.

This is subject to written confirmation that the rules of use have been noted and that the occupancy plans have been observed. The times of use specified in the plans will be determined by the professors and communicated to the students. The upper occupancy limit specified may not be exceeded at any time.

The necessary forms and all detailed information were sent to all diploma students, master students and graduates on 5 June 2020.

Students who do not have to take any final exams this semester are not allowed to use the studios at this time. This will be done as soon as possible.
 

Pool rooms

At the following times the large pool room at ZKI can be used by students again:

  • Monday to Friday between 9 and 12 o'clock and 12:30 to 15:30
  • Monday to Thursday between 12:30 and 15:30 and 15:45 to 18:30

Please send reservation requests with desired date and alternative date by email to ZKI-Reservierung@hbk-bs.de (please use HBK account). The computer workstations can only be used after the reservation has been confirmed and hygiene regulations have been observed.


Dining halls

All university catering facilities of the StudentenwerkOstniedersachsen are closed. This closure is valid until the health authorities make another risk assessment.
Further information: https://www.stw-on.de/corona

The Studentenwerk's food truck will be parked in front of the cafeteria (Building 06, Mogi Entrance) from Monday, November 9, 2020, daily from 12:30 - 13:30.

 

 

2.2 How can HBK employees be reached?

Since some employees work in their home office and not on HBK premises, the best way to reach them is by e-mail.

 

2.3 How do I reach the teachers if I have questions about the courses offered?

The teachers are still available to answer questions. Please contact them by e-mail.

 

2.4 Accessibility of the Studentenwerk's service facilities

Current information on the office hours of the Studentenwerk, such as those of the Social Counseling Service, the Psychological-Therapeutic Counseling Center, or information on BAföG, housing, and child care can be found at:

The advisory services of the Studentenwerk can still be reached by telephone and e-mail.

Further information may be available from the Social Psychiatric Service of the Health Office. The pastoral advice service is available by telephone at (05 31) 08 00-1 11 01 11 or 08 00-1 11 02 22.

 

3. Working on the HBK

 

3.1 Which employees work in the home office, which employees work on site?

All employees perform their contractual duties without restriction and, if necessary, make their work available in other, comparable contexts.

As far as possible and reasonable, the performance of tasks can also be carried out in mobile form. However, the presence at the university is always necessary when it is necessary for the fulfillment of the tasks or when it proves useful for coordination purposes. The mobile activity of individuals must not result in an increased burden on others. Irrespective of whether work is done on the move or in presence, availability during normal office hours is guaranteed.

Operating Instructions

Occupational safety standards of the BMAS

 

3.2 Sickness notification

Employees please note that they are still obliged to report to the Human Resources Department by 9 a.m. in the event of illness, even independently of Covid-19, if possible exclusively by email and report the inability to work. From the third day of illness onwards, a medical certificate of incapacity to work in paper form must be submitted as usual as soon as possible following the notification

 

3.3 What do I have to do if I am quarantined by the health authority?

Here two situations must be distinguished:

  • You are sick and in quarantine: You will receive a sick note. The usual regulations for continued payment of wages in case of illness apply.
  • You are not ill and quarantine is ordered as a precaution: You will discuss possibilities of working from your home office with your supervisor or supervisors.

In both cases, you must inform your employer about the quarantine ordered by the health office.

 

3.4 Can committee meetings and working meetings be held?

Wherever possible, committee meetings and working meetings should preferably be held via video conference. If they are held in attendance, the hygiene and distance regulations specified in the general hygiene plan must be observed. In this case, attendance must be documented.

 

3.5 May I start my planned business trip?

Business trips are possible in individual cases. Corresponding business trip applications must be submitted as usual. Please note that business travel permits already granted may be revoked at short notice due to the very dynamic situation.

Employees are requested to observe current travel instructions and, if necessary, to refrain from traveling to risky areas (even at short notice).

Ms. Matys will answer any questions regarding business trips.


3.6 Vacation
Although the Corona pandemic has upset the usual schedules and procedures this year, every employee can, may and should take vacation in consultation with his or her supervisor(s).

With regard to planned trips abroad, employees are asked to observe the circular PERS (6/2020) - Information on dealing with the corona virus under collective bargaining law or civil service law.

 
 

4. study and teaching

 

4.1 Will courses take place at the HBK?

Yes, teaching takes place in in virtual formats and on site and is based on the recommendations of the Ministry of Science and Culture of Lower Saxony and the State University Conference.

Teachers will keep their students continuously informed about the design of their courses by e-mail.

An insight into possible tools for digital teaching can be found on the homepage at: http://hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/

 

4.2 I could not validate my HBK-Card. How can I still use my Semesterticket?

To enable the validation of the HBK card, a validation station was set up in the post office. Through the opened window the validation is possible at the following times:

  • Monday to Thursday 9 am to 3 pm
  • Friday 9 to 12 o'clock

Charging is possible at the food truck (2.1) as well as at the charging station in front of the cafeteria (building 6) or during opening hours at the post office.

 

4.3 Do excursions take place?

Excursions are possible under certain conditions. For questions HBK-members please contact Ms. Matys.
 

4.4 What possibilities do teachers have to set up online services and where do they receive support?

We are currently working intensively on possible support formats. An overview is available on the homepage at https://www.hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/angebote-fuer-lehrende/.


4.5 What is absolutely necessary for participation in online offers?

  • the access data of the HBK account (user name, password)
  • the access data for the Stud.IP of the HBK (Stud.IP is urgently necessary for the participation and administration of courses!)

 

4.6 Are there hardship regulations for students?

The university management, insofar as it has any influence on this, is committed to ensuring that students are not disadvantaged by the special situation of the 2020 summer semester. However, it is bound by national regulations, e.g. on the semester count or long-term study fees. Decisions on hardship cases can only be made on the basis of individual applications.

Further information can be found on the website of the AStA of the HBK

Statement of the Steering Committee on the non-counting of the 2020 summer semester towards the standard period of study.


4.7 Do students still receive BAföG?

Students who are dependent on benefits under the Federal Training Assistance Act (BAföG) should not suffer any financial disadvantages if your educational institution is temporarily closed or the start of the semester is postponed due to the COVID-19 pandemic.

Further information

Studying in the pandemic: FAQs for students from the German Studentenwerk

 

4.8 What are the options for financing childcare?

You can apply for financial support for childcare even during the limited operation. The care of your child can, for example, be financially secured during participation in digital courses and the realisation of project work.
You can obtain more detailed information on funding conditions and application documents on the website of the equal opportunities commissioner and from Ulrike Kaschner.

 

4.9 Is there additional support for students in financial hardship

Yes, there are a number of support opportunities for students, artists and cultural practitioners, some of which we present below:

  • The Federal Ministry of Education and Research (BMBF) provides bridging assistance for students who urgently need financial support due to the corona pandemic through no fault of their own. Financial support for students by the KfW
     
  • In addition to the possibility of applying for a student loan via the KfW, a hardship fund totalling 100 million euros has been set up, which is to be granted via the student services. The criteria for granting and applying for the fund are to be announced shortly via the Studentenwerke.
  • Scholarships due to the Corona crisis for HBK students who are also matriculated at the TU (read more)
     
  • the circle of sponsors of the HBK Braunschweig has provided an emergency fund from private means, which can be applied for through the AStA. Information on this can be requested from the AStA of the HBK.
  • The Catholic or Protestant student communities also offer financial help in emergency situations and do so regardless of their own denomination. Students can obtain information from the Central Student Advisory Service or directly from the Catholic University Centre (KHG).
     
  • For foreign students there is support from the AKAS (Arbeitskreis Ausländische Studierende) of the Protestant Student Community (ESG).
     
  • An application for housing benefit is worthwhile if students are not entitled to BAföG (§ 20 Absatz 2 Wohngeldgesetz) (read more)
     
  • Special fund and emergency aid for cultural workers from the Niedersächsische Sparkassenstiftung and VGH-Stiftung (read more)
     
  • Hardship fund of the city of Braunschweig for cultural workers and small businesses (read more)
     
  • NBank support programme for artists (read more)
     

Students can obtain advice from the social counselling service of the Studentenwerk OstNiedersachsen, especially on the following points;
- Assistance and information on financial security for your studies
- Advice on housing, authorities and insurance issues
-Advice on pregnancy and childcare options

"In our social counselling sessions, we discuss further financing options with the students, such as scholarships and student loans, as well as liquidity assistance such as the suspension of rent payments or deferral of payments from health insurance companies. We also have a fund from which we can grant loans to individual students in cases of particular hardship".

- You can find much more information in the FAQ of the German Studentenwerk on studying and financing in the pandemic

 

 

5. Tests and 6. Leave of absence

 

5. tests

Tests are carried out in accordance with the hygiene concept.

Applications for an extension of the processing time of written examinations must be made in individual cases.
Please send the application form with reasons (e.g. required materials were not available even after 20 April) and the teacher's approval by e-mail to the Matriculation and Examination Office.

 
 

6. Leave of absence

The Covid-19 pandemic is recognized as "Other reason" for a leave of absence without proof.

The application for leave of absence can be made electronically by e-mail until 30 November 2020. As justification, it is sufficient to point out that the Corona pandemic has impaired teaching operations. The signature of a teacher is not required.
The administrative contribution and, if applicable, the long-term study fees will be reimbursed. The Studentenwerk or the AStA will decide on the reimbursement of further contributions.

The leave of absence affects the receipt of educational assistance (BAföG). In case of a leave of absence, BAföG for the semester may have to be refunded retroactively! However, social benefits can be applied for. Further information can be obtained from the Central Academic Advisory Office.


 

7. events

 

The HBK Braunschweig is temporarily suspending its
public exhibition and event operations. On our event pages, however, there is a digital event offer to which you are cordially invited.


 

8. International

 

8.1 Can I travel abroad for study purposes?

 

Basically yes, the worldwide travel warning has been lifted, but the German Foreign Office issues travel warnings for individual countries or regions, depending on the epidemiological situation.

Before each trip, it is recommended to take a close look at the situation in the destination country. In all countries, new measures to combat the pandemic can be ordered at short notice, such as quarantine, exit restrictions or a complete lockdown.

Visa issuance to individual countries remains difficult and air traffic is restricted.

 

For further information, please use the website of the German Foreign Office. Keep yourself regularly informed about the situation in your travel country, the situation is dynamic, and the RKI's website regarding risk areas.
 

8.2 Are study visits to countries and regions supported by a travel warning?

If there is a travel warning for a country or region, the HBK Braunschweig does not support study visits.The deadline is the day of departure.

Do you need further advice and information: int.office@hbk-bs.de
 

8.3 Are stays abroad supported if the events only take place online?

The HBK Braunschweig promotes stays abroad from the time you actually arrive in the host country. Possible quarantine periods are supported if an online language course or other preparatory measures for studies are carried out during this time.

For further information please contact the International Office: int.office@hbk-bs.de or erasmus@hbk-bs.de
 

8.4 What do I need to consider when I enter Germany?

 

After a stay in a

risk area

(no transit), persons entering the Federal Republic of Germany are obliged to immediately enter quarantine.

 

The quarantine period is 10 days.
Violations will be considered an administrative offence and can be punished with up to 25.000,00 Euro.

Entering the country is obliged to report the address of residence in Germany to the public health department.
For this purpose, an entry declaration is to be used under. The proof is to be carried with you on entry.

The 10-day quarantine can be terminated at the earliest 5 days after entry if a negative test result is available.
The test must have been carried out no earlier than 48 hours before entry, must be available in German, English or French and meet the requirements of the RKI.

It is possible to shorten the quarantine period with a test 5 days after entry. For further information please contact the public health department.

If typical symptoms of a Covid disease should appear despite a negative test result, the public health department should be contacted.

 

Health Office Braunschweig:
0531 470 - 7022 / -7222 (Mon-Fri 08:00 - 16:00)
gesundheitsschutz@braunschweig.de

FAQs on immigration by the Federal Police for German and international travellers
 

8.5 Are international students supported during the quarantine period?

Yes, the International Office of the HBK Braunschweig will try to support international freshmen and exchange students during a quarantine measure.

Please contact us for this purpose: int.office.coronainfo@hbk-bs.de
 

8.6 What to do if you discover symptoms?

If you show symptoms of Covid19 disease, please follow these measures:

  • Stay at home!
  • Call the following number: 116 117, where you will be informed where you can be tested and what further measures, e.g. quarantine, should be taken.
  • Wear a mouth-and-nose protection and observe the hygiene measures.
  • Call 112 if your condition worsens acutely, mention Covid19 disease.

The following telephone numbers have been compiled by the Braunschweig Clinic:

  • 0531 116 117 = on-call medical service
  • 0531 115 = unique authority number
  • 0531 470 7000 = Health Department of the City of Braunschweig
  • 0511 4505 555 = Citizens' telephone of the State Health Office
  • 0800 011 77 22 = Independent patient advice
  • 030 346 465 100 = Citizens' telephone of the Federal Ministry of Health
     

8.7 How can I extend my residence permit during the Corona pandemic?

Most authorities are currently closed to visitors. This also applies to citizen/foreigner affairs.
The Foreigners' Affairs Department can only be contacted by e-mail. It is possible to renew your residence permit by e-mail.

It is currently also possible to extend the residence permit from abroad. But only if you have not been outside Germany for more than 6 months and the residence title has not yet started.

Please inform yourself on the website of the city of Braunschweig which documents you have to submit and use the forms which are available for download.

Contact persons and e-mail addresses
 

8.8 Do international students need a confirmation of attendance?

No, since 11.09.2020 a confirmation of admission/registration from the university is sufficient for international students to enter Germany.
Since all German universities are planning a mixture of online and classroom-based courses in the winter semester, it is assumed that attendance is mandatory.

When entering Germany, please present the notification of admission or, even better, a certificate of enrollment.

If you have any questions, please contact the International Office: int.office@hbk-bs.de
 

General notes

The HBK Braunschweig is monitoring and evaluating the situation in the context of other universities, the assessments of the Lower Saxony Ministry of Science and Culture and other authorities such as the Lower Saxony State Health Office.

We have received the attached instructions from the ministry responsible for HBK Braunschweig for civil servants and salaried state employees. We would ask you to read the information which is relevant to you carefully:

Changes in the assessment of the situation will be announced here by the HBK Braunschweig.

 

 

Last amended by Communications and Media, Desiree Schober & Jesco Heyl on 09.11.2020

Latest Updates

9.11.2020
(1.3) Note for contact persons
(2.1) Opening hours library, virtual consultation
(2.1) Foodtruck, hours
(8.4) Entry to Germany

6.11.2020
(1.3) Information for contact persons

2.11.2020
(2.1) Access to the university

26.10.2020
(4.1) Link to the MWK page inserted
(4.2) Charging HBK-Card
List of links updated