Directly to navigation - skip meta navigation |
To contents - skip navigation |
To multi purpose bar - skip contents |

Current information about the Corona Virus (COVID-19)

The HBK starts the summer semester 2020 with digital teaching

Due to the corona pandemic, the service of HBK Braunschweig is only possible to a limited extent.

The management of the University of Fine Arts Braunschweig (HBK) assesses the current situation regarding the spread of the corona virus (COVID-19) on a daily basis and decides, after consultation with the crisis management team, how the HBK can best react to the situation. We regularly inform students, lecturers and staff on this website and by e-mail about the measures that are being taken in response to the current situation.

We firmly reject any form of discrimination based on the corona virus. Although the corona virus is more widespread in certain areas than elsewhere, this does not in any way justify the assumption that people from these areas necessarily carry and spread the corona virus. We call on all relatives and guests of the HBK Braunschweig to be prudent.

 

FAQ:

1. General information

 

1.1 What does the HBK pandemic plan provide for?

In the HBK pandemic plan, three further stages for restricted operation are defined in addition to regular operation:

Level 0 (normal operation)
Level 1 (restricted operation)
Level 2 (emergency operation)
Level 3 (discontinuation of university operations)

Since 20.04.2020, HBK has returned from emergency operation (stage 2) to restricted operation (stage 1). Further details can be found in the pandemic plan adopted by the Presiding Board on 10.03.2020 and supplemented on 17.03.2020.

 

Hygiene concept of the HBK and the most important behaviors

 

In order to minimize the risk of the corona virus spreading during the restricted period of university operation, a comprehensive framework hygiene concept has been developed, which specifies temporary measures for infection protection against SARS-CoV-2.

The hygiene plan is binding and valid for all parts of the HBK building.

The current version is published here: (currently only in german)

Framework hygiene concept for protection against infection by SARS-CoV-2 (german)

 (Status: 03.06.2020)
 

 The five most important behaviors are:

1. come to HBK only when absolutely necessary.
2. wash hands on arrival and wash regularly afterwards or use the disinfectants provided in the public areas.
3. wear a mouth and nose protector in all public areas and common areas.
4. keep at least 2 meters distance.
5. ventilate rooms generously more often.

 

1.2 What happens if I test positive for the corona virus?

The disease COVID-19, which is caused by the coronavirus, is one of the notifiable diseases according to the Infection Protection Act. The doctor treating the patient must report the illness to the responsible health authority, which can order a ban on work or quarantine.

The Presidium asks for an additional notification to Dr. Rainer Heuer, Full-time Vice President and head of the crisis team at corona@hbk-bs.de.

 

 

2. closures and accessibility

 

2.1 Can the buildings of the HBK be entered?

The buildings are generally not accessible for students and guests at the moment.


Library

The HBK library offers an ordering and collection service for media from its holdings.

It is also possible to book workplaces in the reading rooms of the library for limited periods of time.

All information about the ordering service and to book workplaces can be found on the library's website (german).
 

Media Library

From 25 May 2020, the HBK-Mediothek will offer limited operation. Only students who have a reservation for equipment with a pick-up date or a return date have access to the media library.

All information about reservations can be found on the media library page (currently only in german).
 

Workshops

Provided that all hygiene regulations are observed and appointments have been made, students who wish to complete their studies this summer semester in particular can use the workshops. In any case, the first step is to contact the workshop manager* by e-mail. The e-mail should briefly describe the project and the time required. In addition, the framework hygiene concept of the HBK Braunschweig must be observed.
 

Studios

Provided that the rules of use for the studio rooms and the general hygiene concept are observed, diploma students, master students and graduates can use the studios of the HBK Braunschweig again from 10 June 2020.

This is subject to written confirmation that the rules of use have been noted and that the occupancy plans have been observed. The times of use specified in the plans will be determined by the professors and communicated to the students. The upper occupancy limit specified may not be exceeded at any time.

The necessary forms and all detailed information were sent to all diploma students, master students and graduates on 5 June 2020.

Students who do not have to take any final exams this semester are not allowed to use the studios at this time. This will be done as soon as possible.
 

Pool rooms

At the following times the large pool room at ZKI can be used by students again:

  • Monday to Friday between 9 and 12 o'clock and 12:30 to 15:30
  • Monday to Thursday between 12:30 and 15:30 and 15:45 to 18:30

Please send reservation requests with desired date and alternative date by email to ZKI-Reservierung@hbk-bs.de (please use HBK account). The computer workstations can only be used after the reservation has been confirmed and hygiene regulations have been observed.


Dining halls

All university catering facilities of the StudentenwerkOstniedersachsen are closed. This closure is valid until the health authorities make another risk assessment.
Further information: https://www.stw-on.de/corona

 

2.2 How can HBK employees be reached?

Since some employees work in their home office and not on HBK premises, the best way to reach them is by e-mail.

 

2.4 How can the institutes be reached?

The employees of the institutes currently work partly from their home office, so the best way to reach them is by e-mail. We kindly ask you to wait until the university is back in normal operation for non-urgent requests. During emergency operation, the institutes will endeavour to answer urgent enquiries as soon as possible.

Information and contacts can be found on the institutes page.

 

2.5 How do I reach the teachers if I have questions about the courses offered?

The teachers are still available to answer questions. Please contact them by e-mail.

 

2.6 Accessibility of the Studentenwerk's service facilities

Current information on the office hours of the Studentenwerk, such as those of the Social Counseling Service, the Psychological-Therapeutic Counseling Center, or information on BAföG, housing, and child care can be found at:

The advisory services of the Studentenwerk can still be reached by telephone and e-mail.

Further information may be available from the Social Psychiatric Service of the Health Office. The pastoral advice service is available by telephone at (05 31) 08 00-1 11 01 11 or 08 00-1 11 02 22.

 

2.7 How can the departments be reached?

Please address your request to the Vice President: hvp@hbk-bs.de

 

 

3. Working on the HBK

 

3.1 Which employees work in the home office, which employees work on site?

The buildings are locked and may only be entered by employees of the HBK who have been authorised to do so by the Presidium and who are obliged to do so in order to fulfil their duties and to secure the building and system technology. All employees have been informed in more detail by e-mail.

Operating Instructions

Occupational safety standards of the BMAS

 

3.2 Can committee meetings and working meetings be held?

All sessions and meetings at the HBK premises are cancelled until further notice. If necessary, they can be held via videoconferencing.

 

3.3 What do I have to do if I am quarantined by the health authority?

Here two situations must be distinguished:

  • You are sick and in quarantine: You will receive a sick note. The usual regulations for continued payment of wages in case of illness apply.
  • You are not ill and quarantine is ordered as a precaution: You will discuss possibilities of working from your home office with your supervisor or supervisors.

In both cases, you must inform your employer about the quarantine ordered by the health office.

 

3.4 May I start my planned business trip?

Business trips are generally prohibited until further notice. All business trip authorisations already granted are revoked.

Should it be necessary to travel for business reasons, the University Management must be given written reasons for this in writing. Permission is granted exclusively by the university management.

 

3.5. Vacation
Although the Corona pandemic has upset the usual schedules and procedures this year, every employee can, may and should take vacation in consultation with his or her supervisor(s).

With regard to planned trips abroad, employees are asked to observe the circular PERS (6/2020) - Information on dealing with the corona virus under collective bargaining law or civil service law.

 
 

4. study and teaching

 

4.1 Will courses take place at the HBK in the summer semester 2020?

Yes, the apprenticeship started for the most part on 20.04.2020 with virtual formats and can be offered until 20.09.2020.

Teachers will keep their students continuously informed about the design of their courses by e-mail.

An insight into possible tools for digital teaching can be found on the homepage at: http://hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/

Statement of the German Rectors' Conference (HRK)

Statement of the Conference of Ministers of Culture (KMK)
 

4.2 Will the summer semester be extended due to the later start?

This semester, the lecture times will be flexibly adapted by the study programmes to the respective requirements. The courses of study, in which presence in workshops, project rooms and studios is indispensable, are shifting their presence teaching backwards within the semester times.
 

4.3 When will the HBK be opened for classroom teaching?

The HBK is opened for classroom teaching if and as soon as the health hazard assessment allows it. Whether and when this will happen is currently not foreseeable. Against the background of this uncertainty, presence-based teaching content should, where possible and permissible, take place digitally or be postponed to later semesters.

 

4.4 Are there any effects on the coming winter semester due to the changed conditions of the summer semester

As things stand at present, the winter semester will probably begin as planned on 01.10.2020 and the lecture period as planned on 19.10.2020.

 

4.5 I could not validate my HBK-Card. How can I still use my Semesterticket?

To enable the validation of the HBK card, a validation station was set up in the post office. Through the opened window the validation is possible at the following times:

  • Monday to Thursday 9 am to 3 pm
  • Friday 9 to 12 o'clock

Current information can be found on the AStA website.

 

4.6 Do excursions take place?

Excursions are generally not possible at present. In exceptional cases, excursions within the city of Braunschweig can be approved with reservation if it can be ensured that the applicable hygiene and distance regulations can be observed. 
 

4.7 What possibilities do teachers have to set up online services and where do they receive support?

We are currently working intensively on possible support formats. An overview is available on the homepage at https://www.hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/angebote-fuer-lehrende/.

 

4.8 What is absolutely necessary for participation in online offers?

  • the access data of the HBK account (user name, password)
  • the access data for the Stud.IP of the HBK (Stud.IP is urgently necessary for the participation and administration of courses!)
     

4.9 Can I still take leave of absence in the current summer semester?

The COVID-19 pandemic is recognised as an important reason for an extended application period until 30 June 2020. The application for leave of absence can be submitted electronically by e-mail. A reference to the impairment of teaching activities due to the Corona pandemic is sufficient as justification. The signature of a teacher is not required.
The administrative costs contribution and, if applicable, the long-term study fees will be reimbursed. The Studentenwerk or the AStA will decide on the reimbursement of further contributions.

The leave of absence has an effect on the receipt of educational assistance (BAföG). In the case of a leave of absence, BAföG may have to be refunded retroactively for the summer semester 2020! However, social benefits can be applied for if necessary. Further information can be obtained from the Central Student Advisory Office.

Students on leave of absence are not allowed to attend courses or to complete courses or examinations in the current summer semester.


4.10 Are there hardship regulations for students?

The university management, insofar as it has any influence on this, is committed to ensuring that students are not disadvantaged by the special situation of the 2020 summer semester. However, it is bound by national regulations, e.g. on the semester count or long-term study fees. Decisions on hardship cases can only be made on the basis of individual applications.

Further information can be found on the website of the AStA of the HBK

Statement of the Steering Committee on the non-counting of the 2020 summer semester towards the standard period of study.


4.11 Do students still receive BAföG?

Students who are dependent on benefits under the Federal Training Assistance Act (BAföG) should not suffer any financial disadvantages if your educational institution is temporarily closed or the start of the semester is postponed due to the COVID-19 pandemic.

Further information

Studying in the pandemic: FAQs for students from the German Studentenwerk

 

4.12 What are the options for financing childcare?

You can apply for financial support for childcare even during the limited operation. The care of your child can, for example, be financially secured during participation in digital courses and the realisation of project work.
You can obtain more detailed information on funding conditions and application documents on the website of the equal opportunities commissioner and from Ulrike Kaschner.

 

4.13 Is there additional support for students in financial hardship

Yes, there are a number of support opportunities for students, artists and cultural practitioners, some of which we present below:

The Federal Ministry of Education and Research (BMBF) provides bridging assistance for students who urgently need financial support due to the corona pandemic through no fault of their own.

- Press release of the BMBF

- Joint press release by the German Rectors' Conference (HRK), the German Academic Exchange Service (DAAD) and the German Student Union (DSW)

- Financial support for students by the KfW

- In addition to the possibility of applying for a student loan via the KfW, a hardship fund totalling 100 million euros has been set up, which is to be granted via the student services. The criteria for granting and applying for the fund are to be announced shortly via the Studentenwerke.

- Scholarships due to the Corona crisis for HBK students who are also matriculated at the TU (read more)

-  the circle of sponsors of the HBK Braunschweig has provided an emergency fund from private means, which can be applied for through the AStA. Information on this can be requested from the AStA of the HBK.


- The Catholic or Protestant student communities also offer financial help in emergency situations and do so regardless of their own denomination. Students can obtain information from the Central Student Advisory Service or directly from the Catholic University Centre (KHG).
For foreign students there is support from the
AKAS (Arbeitskreis Ausländische Studierende) of the Protestant Student Community (ESG).

- An application for housing benefit is worthwhile if students are not entitled to BAföG (§ 20 Absatz 2 Wohngeldgesetz) (read more)

- Special fund and emergency aid for cultural workers from the Niedersächsische Sparkassenstiftung and VGH-Stiftung (read more)

- Hardship fund of the city of Braunschweig for cultural workers and small businesses (read more)

- NBank support programme for artists (read more)

 - Students can obtain advice from the social counselling service of the Studentenwerk OstNiedersachsen, especially on the following points;

  • Assistance and information on financial security for your studies
  • Advice on housing, authorities and insurance issues
  • Advice on pregnancy and childcare options

"In our social counselling sessions, we discuss further financing options with the students, such as scholarships and student loans, as well as liquidity assistance such as the suspension of rent payments or deferral of payments from health insurance companies. We also have a fund from which we can grant loans to individual students in cases of particular hardship".

- You can find much more information in the FAQ of the German Studentenwerk on studying and financing in the pandemic

 

 

5. tests and 6. application and re-registration

 

5. tests

The official deadline for the submission of papers is 25 May 2020, taking into account the closure by 20 April 2020. If extensions beyond 25 May 2020 are required, these must be applied for again in individual cases. Please send the application form with reasons (e.g. required materials were not available even after 20 April) and the teacher's approval by e-mail to the Matriculation and Examination Office.

 


6. application and re-registration

The current application procedure for the artistic study programmes will be continued, but in a slightly modified form.

Applicants please note the current information on our application pages (at present only in german).

 The re-registration for the winter semester 2020/21 is essentially carried out as usual. Detailed information can be found under Study Matters/Registration.
 

7. events

 

As a precautionary measure, the HBK Braunschweig will cease its public exhibition and event operations until the end of August. On our event pages, however, there is a digital event offer to which you are cordially invited.
 

 This year the Rundgang will not take place in July as usual.

8. International

 

8.1 Can I travel abroad for study purposes?

In principle, yes, but the Federal Foreign Office currently recommends cancelling or postponing all trips that are not required. This applies in particular to trips to countries or regions for which a travel warning has been issued.

Travelling outside the EU is still difficult due to restricted visa issuance and reduced flight connections.

Study visits within the EU are currently possible. However, there are also travel warnings for individual countries and regions. In all countries new measures to combat the pandemic can be ordered at short notice, such as quarantine, a complete lockdown and curfews. You may then not be able to return to Germany. There are no plans for the Federal Foreign Office to take back any more.

For further information, please use the website of the German Foreign Office. Keep yourself regularly informed about the situation in your travel country, the situation is dynamic, and the RKI's website regarding risk areas.
 

8.2 Are study visits to countries and regions supported by a travel warning?

If there is a travel warning for a country or region, the HBK Braunschweig does not support study visits.

Do you need further advice and information: int.office@hbk-bs.de
 

8.3 Are stays abroad supported if the events only take place online?

The HBK Braunschweig promotes stays abroad from the time you actually arrive in the host country. Possible quarantine periods are supported if an online language course or other preparatory measures for studies are carried out during this time.

For further information please contact the International Office: int.office@hbk-bs.de or erasmus@hbk-bs.de
 

8.4 What do I need to consider when I enter Germany?

Entry into Germany from risk areas is subject to quarantine. In this case you must go directly to your accommodation after entering Germany and report to the Health Office to discuss details of the measure.

The duration of quarantine is usually 14 days, during which time you are not allowed to leave your accommodation.

Or you can present a test which is not older than 48 hours and written in German or English. It is also possible to take a test after entry.
Changes are possible.

Health Office Braunschweig:
0531 470 - 7022 / -7222 (Mon-Fri 08:00 - 16:00)
gesundheitsamt@braunschweig.de

FAQs on immigration by the Federal Police for German and international travellers
 

8.5 Are international students supported during the quarantine period?

Yes, the International Office of the HBK Braunschweig will try to support international freshmen and exchange students during a quarantine measure.

Please contact us for this purpose: int.office.coronainfo@hbk-bs.de
 

8.6 What to do if you discover symptoms?

If you show symptoms of Covid19 disease, please follow these measures:

  • Stay at home!
  • Call the following number: 116 117, where you will be informed where you can be tested and what further measures, e.g. quarantine, should be taken.
  • Wear a mouth-and-nose protection and observe the hygiene measures.
  • Call 112 if your condition worsens acutely, mention Covid19 disease.

The following telephone numbers have been compiled by the Braunschweig Clinic:

  • 0531 116 117 = on-call medical service
  • 0531 115 = unique authority number
  • 0531 470 7000 = Health Department of the City of Braunschweig
  • 0511 4505 555 = Citizens' telephone of the State Health Office
  • 0800 011 77 22 = Independent patient advice
  • 030 346 465 100 = Citizens' telephone of the Federal Ministry of Health
     

8.7 How can I extend my residence permit during the Corona pandemic?

Most authorities are currently closed to visitors. This also applies to citizen/foreigner affairs.
The Foreigners' Affairs Department can only be contacted by e-mail. It is possible to renew your residence permit by e-mail.

It is currently also possible to extend the residence permit from abroad. But only if you have not been outside Germany for more than 6 months and the residence title has not yet started.

Please inform yourself on the website of the city of Braunschweig which documents you have to submit and use the forms which are available for download.

Contact persons and e-mail addresses
 

8.8 Do international students need a confirmation of attendance?

No, since 11.09.2020 a confirmation of admission/registration from the university is sufficient for international students to enter Germany.
Since all German universities are planning a mixture of online and classroom-based courses in the winter semester, it is assumed that attendance is mandatory.

When entering Germany, please present the notification of admission or, even better, a certificate of enrollment.

If you have any questions, please contact the International Office: int.office@hbk-bs.de
 

General notes

The HBK Braunschweig is monitoring and evaluating the situation in the context of other universities, the assessments of the Lower Saxony Ministry of Science and Culture and other authorities such as the Lower Saxony State Health Office.

We have received the attached instructions from the ministry responsible for HBK Braunschweig for civil servants and salaried state employees. We would ask you to read the information which is relevant to you carefully:

Changes in the assessment of the situation will be announced here by the HBK Braunschweig.

 

 

Last amended by Communications and Media, Desiree Schober & Jesco Heyl on 17.09.2020

Latest Updates

17.09.2020
International students 8.8.

11.09.2020
Poolrooms 2.1.

21.08.2020
Library Workplaces 2.1
NEW: International 8

05.08.2020
Emergency aid fund of the supporters 4.13

07.07.2020
Vacation for employees 3.5
Re-registration WS 6.
No Rundgang 7.

01.07.2020
Pool room ZKI 2.1
Validation HBK-Card 4.5