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Current information about the Corona Virus (COVID-19)


Due to the corona pandemic, the service of HBK Braunschweig is only possible to a limited extent.

The management of the University of Fine Arts Braunschweig (HBK) assesses the current situation regarding the spread of the corona virus (COVID-19) on a daily basis and decides, after consultation with the crisis management team, how the HBK can best react to the situation. We regularly inform students, lecturers and staff on this website and by e-mail about the measures that are being taken in response to the current situation.

We firmly reject any form of discrimination based on the corona virus. Although the corona virus is more widespread in certain areas than elsewhere, this does not in any way justify the assumption that people from these areas necessarily carry and spread the corona virus. We call on all relatives and guests of the HBK Braunschweig to be prudent.

 

FAQ:

1. General information

 

1.1 What does the HBK pandemic plan provide for?

In the HBK pandemic plan, three further stages for restricted operation are defined in addition to regular operation:

Level 0 (normal operation)
Level 1 (restricted operation)
Level 2 (emergency operation)
Level 3 (discontinuation of university operations)

Since 20.04.2020, HBK has returned from emergency operation (stage 2) to restricted operation (stage 1). Further details can be found in the pandemic plan adopted by the Presiding Board on 10.03.2020 and supplemented on 17.03.2020.

 

Hygiene concept of the HBK and the most important behaviors

 

In order to minimize the risk of the corona virus spreading during the restricted period of university operation, a comprehensive framework hygiene concept has been developed, which specifies temporary measures for infection protection against SARS-CoV-2.

The hygiene plan is binding and valid for all parts of the HBK building.

The current version is published here:

Framework hygiene concept for protection against infection by SARS-CoV-2

 (Status: 1.10.2020)
 

 The five most important behaviors are:

1. come to HBK only when absolutely necessary.
2. wash hands on arrival and wash regularly afterwards or use the disinfectants provided in the public areas.
3. wear a mouth and nose protector in all public areas and common areas.
4. keep at least 2 meters distance.
5. ventilate rooms generously more often.

 

1.2 What happens if I test positive for the corona virus?

The disease COVID-19, which is caused by the coronavirus, is one of the notifiable diseases according to the Infection Protection Act. The doctor treating the patient must report the illness to the responsible health authority, which can order a ban on work or quarantine.

 

1.3. What do I have to do if I had contact to a person with Corona?

If you had or have contact to people with Corona, you are a so-called contact cases. In this case please follow the instructions of the city of Braunschweig. The site also gives good advice if you are not sure.

A suspected or confirmed SARS-CoV-2 disease must be reported to the university: Employees of the supervisor and the Human Resources Department (by mail: personal@hbk-bs.de) and students in the Department of Studies and Teaching (by mail: i-amt@hbk-bs.de)

 

2. Closures and accessibility

 

2.1 Can the buildings of the HBK be entered?

Information on use from 21.01.2021:

The following regulations will remain in force for the time being until at least 12.04.2021:

  • In principle, studios, work and rehearsal rooms are open under the conditions communicated at the beginning of the year, but the available number of places per room will be restricted. Those responsible for the rooms, i.e. the professors, have been informed of this and are asked to take into account the particularly urgent individual needs of their students (e.g. examinations) when planning the spaces. In order to ensure compliance with the hygiene rules, attendance lists will be randomly compared with the actual use of rooms in the future. Attendance should only be made possible where digital formats are not suitable. Each individual, especially those responsible for teaching and rooms, is responsible for checking that this is implemented to the absolute minimum necessary.
  • Courses and plenaries are held digitally without exception. The postponement of courses after the end of the regular lecture period is in principle possible until the end of the semester, i.e. until the end of March. Any postponement must take into account any examination requirements, which are always reliably communicated to the students by the lecturers.
  • The workshops also remain open under the relevant hygiene regulations. The workshop leaders present on site are responsible for courses and free work. In the event of bottlenecks, priority for access should be given to students who are in preparation for their thesis in 2021. Other students may use the remaining places or please switch to other workshops.
  • Work without presence at the HBK is still desired for employees, as far as possible and reasonable. However, access to their workplaces in the HBK buildings remains possible for all employees. A presence is to be coordinated with the supervisor, as usual. FFP2 masks can be obtained from Department V if the minimum distance cannot be maintained due to circumstances inherent to the work.

Library

The following restricted opening hours apply to the library:
Tuesdays: 10-12 and 14-16 hrs
Thursdays: 10-12 and 14-16 hrs
Ordering and collection of media is possible via the Book To Go service. Further information at: http://hbk-bs.de/einrichtungen/bibliothek/

Canteen

The HBK canteen is currently closed. Further informations: https://www.stw-on.de/en/corona/

 

2.2 How can HBK employees be reached?

Since some employees work in their home office and not on HBK premises, the best way to reach them is by e-mail.

 

2.3 How do I reach the Enrollment and Examination Office, the International Office and the Central Student Advisory Service?

Enrollment and Examination Office, Central Student Advisory Service and International Office are available for questions regarding student and academic matters via e-mail at i-amt@hbk-bs.de, int.office@hbk-bs.de or studienberatung@hbk-bs.de. Appointments can also be made for counseling via video conference.

 

2.4 Accessibility of the Studentenwerk's service facilities

Current information on the office hours of the Studentenwerk, such as those of the Social Counseling Service, the Psychological-Therapeutic Counseling Center, or information on BAföG, housing, and child care can be found at:

The advisory services of the Studentenwerk can still be reached by telephone and e-mail.

Further information may be available from the Social Psychiatric Service of the Health Office. The pastoral advice service is available by telephone at (05 31) 08 00-1 11 01 11 or 08 00-1 11 02 22.

 

3. Working on the HBK

 

3.1 Which employees work in the home office, which employees work on site?

All employees perform their contractual duties without restriction and, if necessary, make their work available in other, comparable contexts.

As far as possible and reasonable, the performance of tasks can also be carried out in mobile form. However, the presence at the university is always necessary when it is necessary for the fulfillment of the tasks or when it proves useful for coordination purposes. The mobile activity of individuals must not result in an increased burden on others. Irrespective of whether work is done on the move or in presence, availability during normal office hours is guaranteed.

Operating Instructions

Occupational safety standards of the BMAS

 

3.2 Sickness notification

Employees please note that they are still obliged to report to the Human Resources Department by 9 a.m. in the event of illness, even independently of Covid-19, if possible exclusively by email and report the inability to work. From the third day of illness onwards, a medical certificate of incapacity to work in paper form must be submitted as usual as soon as possible following the notification

 

3.3 What do I have to do if I am quarantined by the health authority?

Here two situations must be distinguished:

  • You are sick and in quarantine: You will receive a sick note. The usual regulations for continued payment of wages in case of illness apply.
  • You are not ill and quarantine is ordered as a precaution: You will discuss possibilities of working from your home office with your supervisor or supervisors.

In both cases, you must inform your employer about the quarantine ordered by the health office.

 

3.4 Can committee meetings and working meetings be held?

Wherever possible, committee meetings and working meetings should preferably be held via video conference. If they are held in attendance, the hygiene and distance regulations specified in the general hygiene plan must be observed. In this case, attendance must be documented.

 

3.5 May I start my planned business trip?

Business trips are possible in individual cases. Corresponding business trip applications must be submitted as usual. Please note that business travel permits already granted may be revoked at short notice due to the very dynamic situation.

Employees are requested to observe current travel instructions and, if necessary, to refrain from traveling to risky areas (even at short notice).

Ms. Matys will answer any questions regarding business trips.



3.6 Vacation

Although the Corona pandemic has upset the usual schedules and procedures this year, every employee can, may and should take vacation in consultation with his or her supervisor(s).

With regard to planned trips abroad, employees are asked to observe the circular PERS (6/2020) - Information on dealing with the corona virus under collective bargaining law or civil service law.

 

4. Study and teaching

 

4.1 Will courses take place at the HBK?

Yes, teaching takes place in in virtual formats and on site and is based on the recommendations of the Ministry of Science and Culture of Lower Saxony and the State University Conference.

The federal government and the federal states have extended and expanded the preventive measures to contain the Corona pandemic. Since 1 December 2020, colleges and universities are to convert to digital teaching as a matter of principle - with the exception in particular of laboratory activities, internships, practical and artistic training sections and examinations.

The Executive Board has decided to implement this political requirement at the HBK as well. From 14 December onwards, attendance events will therefore only be permitted in the above-mentioned exceptional cases and with the approval of the Presidential Board. The exceptions include artistic and design plenums as well as practical courses in the workshops or PC pools.

 An insight into possible tools for digital teaching can be found on the homepage at: http://hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/

 

4.2 I could not validate my HBK-Card. How can I still use my Semesterticket?

To enable the validation of the HBK card, a validation station was set up in the post office. Through the opened window the validation is possible at the following times:

  • Monday to Thursday 9 am to 3 pm
  • Friday 9 to 12 o'clock

Charging is possible at the food truck (2.1) as well as at the charging station in front of the cafeteria (building 6) or during opening hours at the post office.

 

4.3 Do excursions take place?

Excursions are possible under certain conditions. For questions HBK-members please contact Ms. Matys.
 


4.4 What possibilities do teachers have to set up online services and where do they receive support?

We are currently working intensively on possible support formats. An overview is available on the homepage at https://www.hbk-bs.de/studium/beratung-und-service/lernen-und-lehren/angebote-fuer-lehrende/.



4.5 What is absolutely necessary for participation in online offers?

  • the access data of the HBK account (user name, password)
  • the access data for the Stud.IP of the HBK (Stud.IP is urgently necessary for the participation and administration of courses!)

 

4.6 Are there hardship regulations for students?

Compensation for disadvantages for students by increasing the standard period of study

With the renewed amendment of the amendment of the Lower Saxony Higher Education Act (Nds. GVBl. No. 12/2021, page 133), students who were enrolled in the period from the summer semester 2020 to the summer semester 2021 will receive an individual standard period of study extended by one semester or two semesters, respectively, in accordance with the regulations of Section 72, paragraph 16 of the Lower Saxony Higher Education Act (NHG). Semesters in which students were on leave of absence are not to be taken into account when extending the individual standard period of study. There is no increase for students who have already received an extension in another federal state before studying at HBK Braunschweig.

One semester
For students who were enrolled for one semester during this period, the standard period of study is extended by one semester.

Two semesters
For students who were enrolled for at least two semesters during this period, the standard period of study is extended by two semesters.

What does this mean?
a) Individual standard period of study
The enrolment certificates already generated and the BAföG certificates for the summer semester 2021 with the "individual standard period of study" of only one semester will be created again after the end of all re-registrations, probably in mid-April, so that the second semester is also shown. For students who receive BAföG, this will also extend the maximum funding period.

b) Long-term tuition fees
This also increases the study credit by one or two semesters. The Enrolment and Examination Office will inform all students who are entitled to a refund of long-term tuition fees as a result of the granting of the second semester.


4.7 Do students still receive BAföG?

Students who are dependent on benefits under the Federal Training Assistance Act (BAföG) should not suffer any financial disadvantages if your educational institution is temporarily closed or the start of the semester is postponed due to the COVID-19 pandemic.

Further information

Studying in the pandemic: FAQs for students from the German Studentenwerk

 

4.8 What are the options for financing childcare?

You can apply for financial support for childcare even during the limited operation. The care of your child can, for example, be financially secured during participation in digital courses and the realisation of project work.
You can obtain more detailed information on funding conditions and application documents on the website of the equal opportunities commissioner.

 

4.9 Is there additional support for students in financial hardship?

Yes, there are a number of support opportunities for students, artists and cultural practitioners, some of which we present below:

  • The Federal Ministry of Education and Research (BMBF) provides bridging assistance for students who urgently need financial support due to the corona pandemic through no fault of their own. Financial support for students by the KfW
     
  • In addition to the possibility of applying for a student loan via the KfW, a hardship fund totalling 100 million euros has been set up, which is to be granted via the student services. The criteria for granting and applying for the fund are to be announced shortly via the Studentenwerke.
  • Scholarships due to the Corona crisis for HBK students who are also matriculated at the TU (read more)
     
  • the circle of sponsors of the HBK Braunschweig has provided an emergency fund from private means, which can be applied for through the AStA. Information on this can be requested from the AStA of the HBK.
  • The Catholic or Protestant student communities also offer financial help in emergency situations and do so regardless of their own denomination. Students can obtain information from the Central Student Advisory Service or directly from the Catholic University Centre (KHG).
     
  • For foreign students there is support from the AKAS (Arbeitskreis Ausländische Studierende) of the Protestant Student Community (ESG).
     
  • An application for housing benefit is worthwhile if students are not entitled to BAföG (§ 20 Absatz 2 Wohngeldgesetz) (read more)
     
  • Special fund and emergency aid for cultural workers from the Niedersächsische Sparkassenstiftung and VGH-Stiftung (read more)
     
  • Hardship fund of the city of Braunschweig for cultural workers and small businesses (read more)
     
  • NBank support programme for artists (read more)
     

Students can obtain advice from the social counselling service of the Studentenwerk OstNiedersachsen, especially on the following points;
- Assistance and information on financial security for your studies
- Advice on housing, authorities and insurance issues
-Advice on pregnancy and childcare options

"In our social counselling sessions, we discuss further financing options with the students, such as scholarships and student loans, as well as liquidity assistance such as the suspension of rent payments or deferral of payments from health insurance companies. We also have a fund from which we can grant loans to individual students in cases of particular hardship".

- You can find much more information in the FAQ of the German Studentenwerk on studying and financing in the pandemic

 

5. Tests

 

Tests are carried out in accordance with the hygiene concept.

Oral examinations are conducted digitally. Students who do not have the technical prerequisites in the private sector contact the ZKI and can take the examination there via video conference.

Applications for an extension of the processing time of written examinations must be made in individual cases.
Please send the application form with reasons (e.g. required materials were not available even after 20. April) and the teacher's approval by e-mail to the Matriculation and Examination Office.

 

6. Leave of absence

 

The Covid-19 pandemic is recognized as "Other reason" for a leave of absence without proof.

The application for leave of absence can be made electronically by e-mail until 31. May 2021. As justification, it is sufficient to point out that the Corona pandemic has impaired teaching operations. The signature of a teacher is not required.
The administrative contribution and, if applicable, the long-term study fees will be reimbursed. The Studentenwerk or the AStA will decide on the reimbursement of further contributions.

The leave of absence affects the receipt of educational assistance (BAföG). In case of a leave of absence, BAföG for the semester may have to be refunded retroactively! However, social benefits can be applied for. Further information can be obtained from the Central Academic Advisory Office.

 

7. Events

 

The HBK Braunschweig is temporarily suspending its
public exhibition and event operations. On our event pages, however, there is a digital event offer to which you are cordially invited.

In order to make exhibition operations possible again successively, a rough step-by-step plan has been drawn up, with the help of which an assessment of the respective exhibition and event projects can be made. If you have any questions, please contact the exhibition and event management.

 

8. International

 

8.1 Can I travel abroad for study purposes?

Yes, but please note the travel warnings issued by the Federal Foreign Office due to the epidemiological situation.
It is recommended that you take a close look at the situation in the destination country before each trip. In all countries new measures to combat the pandemic can be ordered at short notice, such as quarantine, exit restrictions or a complete lockdown.
Visa issuance to individual countries remains difficult and air traffic is restricted.

 For further information, please use the website of the German Foreign Office. Keep yourself regularly informed about the situation in your travel country, the situation is dynamic, and the RKI's website regarding risk areas.
 


8.2 Are study visits to countries and regions supported by a travel warning?

If there is a travel warning for a country or region, the HBK Braunschweig does not support study visits.The deadline is the day of departure.

Do you need further advice and information: int.office@hbk-bs.de
 


8.3 Are stays abroad supported if the events only take place online?

The HBK Braunschweig supports stays from the time you actually arrive in the host country. Possible quarantine periods are supported if an online language course or other preparatory measures for your studies are carried out during this time.

For further information please contact the International Office: int.office@hbk-bs.de or erasmus@hbk-bs.de
 


8.4 What do I need to consider when I enter Germany?

Before entering Germany, check whether the country or region from which entry is being made is classified as a risk, high-risk or virus variant area.
Depending on the classification, different entry regulations apply.
Entry from virus variant areas is not allowed at this time.
Current information on entry regulations can be found on the page of the BMI.

Please use the RKI page to check how the region you come from is currently classified.

The regulations for quarantine are the responsibility of the federal states. For this, use the FAQs of the state of Lower Saxony on entry from risk areas.

If typical symptoms of covid disease appear despite a negative test result, the public health department must be contacted. Violations are considered an administrative offense and can be punished with up to 25,000.00 euros.

Health Office Braunschweig:
0531 470 - 7022 / -7222 (Mon-Fri 08:00 - 16:00)
gesundheitsschutz@braunschweig.de

For general inquiries please use the following address: int.office.coronainfo@hbk-bs.de



8.5 Are international students supported during the quarantine period?

Yes, the International Office of the HBK Braunschweig will try to support international freshmen and exchange students during a quarantine measure.

Please contact us for this purpose: int.office.coronainfo@hbk-bs.de

Instructions from the state of Lower Saxony on how to carry out a quarantine (german)



8.6 What to do if you discover symptoms?

If you show symptoms of Covid19 disease, please follow these measures:

  • Stay at home!
  • Call the following number: 116 117, where you will be informed where you can be tested and what further measures, e.g. quarantine, should be taken.
  • Wear a mouth-and-nose protection and observe the hygiene measures.
  • Call 112 if your condition worsens acutely, mention Covid19 disease.

The following telephone numbers have been compiled by the Braunschweig Clinic:

  • 0531 116 117 = on-call medical service
  • 0531 115 = unique authority number
  • 0531 470 7000 = Health Department of the City of Braunschweig
  • 0511 4505 555 = Citizens' telephone of the State Health Office
  • 0800 011 77 22 = Independent patient advice
  • 030 346 465 100 = Citizens' telephone of the Federal Ministry of Health



8.7 How can I extend my residence permit during the Corona pandemic?

Most authorities are currently closed to visitors. This also applies to citizen/foreigner affairs.
The Foreigners' Affairs Department can only be contacted by e-mail. It is possible to renew your residence permit by e-mail.

It is currently also possible to extend the residence permit from abroad. But only if you have not been outside Germany for more than 6 months and the residence title has not yet started.

Please inform yourself on the website of the city of Braunschweig which documents you have to submit and use the forms which are available for download.

Contact persons and e-mail addresses
 


8.8 Do international students need a confirmation of attendance?

No, since 11.09.2020 a confirmation of admission/registration from the university is sufficient for international students to enter Germany.
Since all German universities are planning a mixture of online and classroom-based courses in the winter semester, it is assumed that attendance is mandatory.

When entering Germany, please present the notification of admission or, even better, a certificate of enrollment.

If you have any questions, please contact the International Office: int.office@hbk-bs.de

 

General notes

The HBK Braunschweig is monitoring and evaluating the situation in the context of other universities, the assessments of the Lower Saxony Ministry of Science and Culture and other authorities such as the Lower Saxony State Health Office.

We have received the attached instructions from the ministry responsible for HBK Braunschweig for civil servants and salaried state employees. We would ask you to read the information which is relevant to you carefully:

Changes in the assessment of the situation will be announced here by the HBK Braunschweig.

 

 

Last amended by Public Relations Office, Communications and Media on 07.04.2021

Latest Updates

31.03.2021
(4.6) Standard period of study and long-term tuition fees
(6.) Changed deadline for leave of absence applications

19.02.2021
(8.4) Classification of risk, high-risk, virus variant areas, current entry requirements
(8.4) & (8.5) Changed mail contact for queries

27.01.2021
(2.1) Library: opening hours, Book To Go service

26.01.2021
(2.1) Updated usage information: Rooms, presence, courses, FFP2 masks
Mensa: no food truck
(4.6) Compensation for disadvantages for students, standard period of study
(5.) Oral examinations

22.01.2021
(8.5) Update

21.01.2021
(8.4) Update

07.01.2021
(2.1) Update

04.01.2021
(2.1) Update due to change of year

9.12.2020
(2.1) Christmas closing time library
(4.1) Restriction of classroom teaching from 14.12.

3.12.2020
(8.1) Information on international travel
(8.3, 8.4) Information for international students

9.11.2020
(1.3) Note for contact persons
(2.1) Opening hours library, virtual consultation
(2.1) Foodtruck, hours
(8.4) Entry to Germany

6.11.2020
(1.3) Information for contact persons

2.11.2020
(2.1) Access to the university